We were recently involved in a case, where the original translation was rejected by a court due to the fact that it was incorrectly certified even though it had a “certificate”, certifying the accuracy of the translation. We did not do this. It was missing stamps, signatures, and the correct statement of truth.
The client contacted us to re-translate, certify, stamp and submit the documentation to comply with the court requirements, which we successfully did.
It is a simple process for us, to avoid potentially costly errors for you in translations which require certification.
WHO can do this?
Dixon Associates! – we know the process and since we are an accredited member of the ATC and the ITI (Association of Translation Companies and the Institute of Translation and Interpreting) we have been awarded the ITI seal and ATC stamp to certify translations.
Any document required for legal proceedings. Just tell us which process you need.
WHICH CERTIFICATION PROCESS?
Translation carried out by a suitably qualified or experienced translator, bound together with the source text and a written declaration
signed by the translator and/or are presentative of an accredited ATC/ITI member company with the ATC stamp or ITI seal.
Examples of translations we certify: civil record certificates e.g. birth-death-marriage certificates, divorce papers, immigration papers, transcripts, company registration documents, etc.
Translation carried out by a suitably qualified or experienced translator, bound together with the source text and a written declaration carrying the translator’s name and affirming the translator’s ability to translate from the original source to the target language accurately (“affidavit”) signed by the translator and/or are presentative of an accredited ATC/ITI member company in the presence of a solicitor with the ATC stamp or ITI seal. We can arrange for an affidavit to be sworn by the translator with a local solicitor.
Translation carried out by a suitably qualified or experienced translator, bound together with the original and a written declaration (“certificate”) signed by the translator and/or a representative of an accredited ATC/ITI member company with the ATC stamp or ITI seal., in the presence of a Notary Public. While certified translations must be completed by an official translator or equivalent, and have a focus on quality, notarised translations have more of a focus on following official procedures. We work regularly with a local Notary Public to notarise documentation.
Examples of translations we arrange to be notarised: diplomas, degree certificates, professional qualifications, other administrative documents.
Legalised translation (apostille)
Translation authenticated by the Foreign, Commonwealth and Development Office’s (FCDO) Legalisation Office. The translation must first be notarised before it can be sent to the FCDO for legalisation. If the translation is bound together with a copy of the original, the legalisation request must clearly indicate that it is the notarised translation that should be legalised, and that the copy of the original document is solely for information purposes.
Examples of documents we arrange to be legalised: if the document is to be used in another country, it may need approval from the Foreign Office, e.g. birth certificates for getting married abroad, visa applications, foreign job applications. An apostille is placed on the original document itself. Once the document has been legalised by the FCO the document can then be used abroad without further need to question its authenticity. We will check with the country requiring the certified translation whether it needs to be legalised by the FCO. We can arrange the legalisation process on behalf of you or your clients.
More often than not, it is certified translations required for court purposes. Dixon Associates carries out this process by only using suitably qualified and experienced translators. The translation is then signed by the translator and us, then stamped and a seal affixed.
Each page of the translation should include the following:
“The translation is a true and accurate translation of the original document”.
-The date of the translation
-The name and contact details of the translator or a representative of the accredited translation company.
Each page of the translation has to be stamped or initialled by the translator and/or agency to prevent tampering or misuse.
When requested for official legal purposes. Please advise which of the above certification processes is required before we start the translation, although documents may be certified after they are completed. Short documents can be returned by Dixon Associates within the same working day.
The whole certification process can be done online and returned by email followed by a hard copy in the post.
If there’s still more that you would like to know, feel free to get in touch with us by email email@example.com or visit our website at www.dixon-associates.co.uk or call us on 01952 288230. We would love to hear from you.
How translation agencies are helping refugees from Ukraine
By now, several million people have fled Ukraine. In the UK, the Ukraine Family Scheme Visa is open for applications for the family members of Ukrainians already settled in the country, with thousands of refugees expected to apply.
But visa applications require certified translations of documents such as birth and marriage certificates. Many refugees not fluent in English rely on interpreting to communicate with UK authorities. Access to language support is a critical element in the UK’s response to the escalating crisis.
A language support task force
UK-based translation, interpreting and language service associations and organisations have formed a language support task force to respond to the rapidly developing need for Ukrainian into English language support in the UK.
The task force consists of Charity Translators, CIOL, ITI, NRPSI, the AIIC UK & Ireland and the ATC.
Free of Charge – Ukrainian-English Translation Templates for Official Documents
The UK’s Ukraine Language Support Task Force has produced model document translations from Ukrainian into English for key Ukrainian official documents:
- Birth Certificate (in two versions: late Soviet-era and more recent)
- Marriage Certificate
- Divorce Certificate
The Ukrainian model has the language code UK in the file name, and the English model the language code EN.
Both the UK and EN models have blank spaces _____ for personal details.
About the template translations
The templates have been made available through Task Force partner Charity Translators, and may be downloaded and used free of charge from www.charitytranslators.org/LinksforUkraine#Templates. Further templates will be added in due course, for the most commonly needed document types.
Rules and regulations for producing certified translations are different in each country, and local conventions should be followed in producing translations of official documents for the authorities.
About certified translations in the UK
Under normal circumstances, visa applications and other official purposes require a certified translation of the original document.
A certified translation includes a photocopy of the original document, a translation of the original document, and a certificate stating that the translation is a true and accurate representation of the original document. The certificate is signed by the professionally qualified translator or a representative of a translation company, and it may carry the stamp of a professional trade association.
In the UK, there is no system of state-authorised or sworn translators, or legislation for certifying translations. Different UK authorities may have different requirements on how a certified translation is submitted.
General instructions from the UK Government for certifying an original document (if needed), and certifying a translation of a document, can be found at https://www.gov.uk/certifying-a-document.
If you need a certified translation in any language produced by a professional, please contact us at firstname.lastname@example.org
5 Christmas Dinners From Around The World
Working in our particular industry, we often find ourselves coming across various cultural differences and we truly deem this to be a great perk in our job. There is nothing more fascinating than seeing how different countries approach or mark a certain event.
As such a widely-celebrated holiday, Christmas is a huge part of the year and is marked by different countries in numerous ways. Arguably, one of the best parts of the season is the Christmas dinner so let’s take a look at what a few other countries eat on the big day.
German Christmas markets have become extremely popular in this country over the past 20 or so years, so we do have some idea of what foods are enjoyed. Gingerbread houses – or Pfefferkuchenhaus – set the perfect festive scene, complete with candies, sweets and icing sugar snow. And for the main dinner itself, tables are often lined with roast goose, carp, pork or duck. And for sides, you may see roast potatoes, red cabbage, kale and brussels sprouts.
In France, Christmas dinner is taken to the next level as, in the form of the Réveillon, it is eaten over a more prolonged period of time on Christmas Eve or after the midnight church service. Dishes within the Réveillon can include roast turkey or goose with chestnuts, oysters, foie gras, lobster, venison and, of course, plenty of different cheeses.
Turning to something a little bit different, in Norway, you may find a whole sheep’s head to be the dish of choice. Although an alternative option for those slightly less adventurous types is a rack of lamb ribs slow-cooked over a fire of birch branches. And for dessert? Multekrem – a dish which contains cloudberries and sugary whipped cream.
Let’s talk Christmas cake. Unlike our version, which is a dried fruit cake covered in icing, Japan serves something which is much more like how you would picture a traditional cake – a white sponge with cream and strawberries.
5. Puerto Rico
In Puerto Rico, real time and care is taken in preparation for dinner. A suckling pig is gently roasted over an outdoor spitfire. It requires constant supervision, keeping the pig rotated to ensure an even-cook all over. This process traditionally starts in the very early hours of Christmas morning.
Whatever you choose to eat this season, however you plan to celebrate, here at Dixon Associates we would like to take the opportunity to wish you a Merry Christmas and a Happy New Year!
What Is A Translation Certificate & Do I Need One?
When it comes to translating important documents, it is essential that this is carried out by a professionally qualified linguist. Without this, the validity of the translation may be called into question.
But how can you assure professional bodies that your translated document is both accurate and above board? After all, this assurance is just as important as the translation itself. That’s where we come in.
At Dixon Associates, we have decades of experience that you can rely on and our team is always on hand, ready to help you every step of the way. We go the extra mile; whether it is a technical or legal translation you are after, we have qualified, expert translators ready to help you. And once it is complete, we will provide you with a certification to accompany the final document.
More than a statement, a translation certificate is an assurance and proof that your translation is an accurate representation of the original text, whether it be a passport, academic qualification, marriage certificate or a DBS check. It also ensures that your translation was carried out by a qualified translator and to the best of their ability, which is crucial. Without this certificate, your document may not be accepted by certain governmental bodies.
In order to ensure your translation ticks all the boxes, all our certificates bear the Institute of Translation and Interpreting (ITI) seal, as well as the Association of Translation Companies (ATC) stamp, both of which are recognised as the quality benchmark in the translation industry.
And the cherry on top of the cake? All of our translation certificates are included within the quote we provide, so you can rest assured that there are no hidden charges.
To find out more about our translation certificates, or to discuss your requirements, please do not hesitate to get in touch with our team.
Professional In-House Linguists Available To Translate Your Business Documents
Online communication can be complex but it does not have to be. The internet allows us to communicate with anyone in the world and websites and digital communication provide a fantastic opportunity for any business, serious about exporting. When selling abroad, your website should, at the least, be translated into the language of your target market.
Technology has transformed and is transforming the world of translations, but you cannot rely on the internet to translate for you. Ensure you use a qualified translator and expert linguist to get the right message across.
Our linguists understand the complexities of written language
Dixon Associates has in-house linguists who will review and accurately translate your text for you. We have over 50 years of experience when it comes to translating and interpreting and we pride ourselves on delivering the best service to our clients.
All of our linguists are degree level qualified and ITI accredited. And they are ready to help you today!
When working on a project, we will pair you with one of our expert linguists. Your dedicated partner will continue to work with you and will develop an understanding of your business in respect of all of your projects. They will be on-hand to help when you need them and will become a key partner in the operation of your business. This will allow for quicker translations and will provide you with peace of mind that the translation is completed to the highest standard.
If you require a linguist to translate important business and sales documents, contact us today and we will be happy to help.
Use an accredited translator for passports & legal documents
There may be several reasons why you would need to translate your passport and other official documents. If you are travelling to a different country where your personal documents require translating, our translation experts can help. We can translate legal documents such as:
- Citizen forms
- Passport forms (approved by the Passport Office)
- Criminal records
- DBS checks
- Marriage certificates
- Death certificates
Dixon Associates are official members of the Institute of Translation and Interpreting (ITI) and the Association of Translation Companies (ATC) which ensures that your document translation is in safe hands. We have been providing translation services for over 50 years and we are authorised to stamp and certify official legal documents. We can also offer a 24 hour turnaround time in most cases.
As part of our translation service you will receive a scanned copy of your document sent directly to you via email, as well as a hard copy which will be securely sent to you in the post.
Our qualified, in-house translators are on hand to translate any language. We have a range of native translators who can assist you throughout the process and who will ensure that your documents are certified.
All of our legal translations are handled with strict confidentiality and will include a letter of certification signed and stamped. We can quickly, efficiently, and accurately complete your translation providing you with peace of mind.
If you have a legal document that requires an authorised translation, please contact us today or call 01902 312 988.
Zooming In On Remote Interpreting
“Challenging times” are words we often hear nowadays. Due to the current pandemic, many of us have had to adjust our professional pattern of working and interpreters have been no exception to this. Luckily, platforms such as Zoom and Microsoft Teams have enabled this transition to be as smooth as possible. But just how dependable are they and how can these tools add value to our work and yours?
Why Online Interpreting Is Here To Stay
The environment in which we are working can sometimes affect our performance in interpreting. Background noise is often an unavoidable distraction in a face-to-face assignment. However, with remote interpreting, no matter how many people we may have to interact with, we can easily choose who to mute and un-mute. This allows the interpreter to solely focus on the speaker. There are endless user-friendly options too. One which we use regularly is an integrated file sharing option which allows participants to actively engage with each other, without interfering with the main speaker.
In a face-to-face assignment, interpreters sometimes have to be somewhere for a specific time and often it can be quite a distance away. Now, an 8.00 am assignment is no longer arduous. Travel time and expenditure is cut to zero! In addition, the health and safety of all parties involved are protected with a click of a button, no matter where they are in the world. These platforms have enabled us to continue offering our interpreting service and as a result, actually connecting with people more frequently.
Interpreters are essential to promote good communication across cultures in business. It is our role to do it as discreetly as possible, and to act as an intermediary between two parties. We have noticed, with online interpreting, that we are now an active participant in the conversation, and in turn, we feel more valued as an interpreter. As the language interpreter for the Wolverhampton Wanderers FC, we thoroughly enjoy interpreting for the players. Another unexpected bonus to remote language interpretation is that we get to “meet” participants beforehand and go through what will be talked about on the call, providing a good opportunity to further prepare for the meeting. Which benefits both the business and the interpreter.
Face-to-face interpreting is always something we will enjoy as we like to be out and about and meet people. Whilst we are excited about getting back to some sort of ‘normal’, remote interpreting should be seen as a fantastic opportunity which allows us to connect with people quickly and easily. If you require a language interpreter or would like to discuss how our translation services can support your business, contact our team today or call +44 (0)1902 312 988.
12 months in review at Dixon Associates
At Dixon Associates, we have been providing many legal interpreters over the last 12 months. Interpretation jobs have ranged from clients attending court to clients working from home, and assisting with consultations, to interpreting essential medical appointments for patients. We have also continued language interpretation for the Wolves football team, which is always enjoyable!
As far as translations are concerned, as you can imagine, some of the work we have done in the past year have been Covid-related such as PPE instructions, social distancing regulations, medical trials, work signs and contracts. However, we have also been busy with legal translations, translating powers of attorney, contracts, wills and medical records for insurance claims, all essential for progressing with sales, purchases or claims.
Some clients have had their operating and maintenance manuals translated into their target markets, ready for export, getting ahead of the game, and all of their paperwork in order.
Website translations are more important than ever before
We have also seen an increase in website translations. Clients are realising now, more than ever, how powerful and important their website is to sell their company’s services and products abroad. We cannot recommend translating your website enough. Those of our clients who have had their websites translated into their target sales markets have seen a significant increase in their sales to these countries. Even if it is just a landing page, or summary page, the facts speak for themselves:
- Users are 5 times more likely to purchase from a site with information in their own language.
- 72% of consumers say they spend all or most of their time on websites in their native language.
- 56% of consumers say the ability to obtain information in their own language is more important than price.
Matched funding is available with the European Regional Development Fund – please do contact us on 01902 312988 for further information, as we have helped to successfully secure funding for several clients for internationalisation of their website.
Automated translation tools are no match for skilled interpreter
We have (unfortunately) also seen an increase in proofreading assignments and re-translations!
In a bid to save costs, we have seen that some businesses are turning to Google Translate (who can’t resist a freebie!) and then realise that a machine cannot understand nuances or contextualise and so end up getting their text re-translated.
For all its ability to produce an instant response, which is fine to get the gist of a foreign email for example, it is not an effective communicator, so caution should be used with this tool.
The most common languages we translate
In the last 12 months we have seen an increase across the board in the number of languages we translate for our clients. The top languages we are currently translating are:
No. 1 – Spanish with a lot of translations in the legal and medical field, closely followed by,
No. 2 and 3 – French, Spanish, Czech, Polish and German, more specifically technical texts then
No. 4 and 5 – Italian and Russian, most definitely for commercial use and for the foodstuffs industry.
So the “traditional” languages we have always translated still appear to be popular, which is a great sign for businesses and importers and exporters.
Are you looking for a translation specialist?
We look forward to working with you and continuing to do what we have always done, translate and interpret, using qualified and experienced linguists. Whatever the next 12 months may bring, you can rest assured that we are here to support you every step of the way.
Please do give us a call on 01902 312988 or email us at email@example.com for a quotation or simply for some advice.
We are Often Asked the Question… Can “Google Translate” be Relied Upon?
It can be, for a quick translation of, e.g. a menu, if you are on holiday abroad and want to find out exactly what you are eating.
But it cannot analyse a text, its context and the subtleties of a language and a machine does not have a sense of humour or understand emotion or cultural values, so cannot always find the perfect words for a particular text.
We have in fact, seen disastrous results for translation. We were recently asked to proofread a contract by a client who had “run” this through Google Translate. The end result was so confusing and ambiguous, that we had to translate the whole document from scratch.
For example, the word “run” has numerous definitions in the English dictionary. It means everything from move quickly (I can run quite fast), to administrate (the election will be run by the Board), to operate (first, run the washing machine without a load), to publish (we should run this story in the newspaper)…. this list is endless!
How can a computer know which “run” you want to run with?
Also, we are hearing that some companies who have used free translation platforms have had the confidentiality of their documents breached and some of their data published online after using online translation tools.
So, as a translation agency, we would say for professional, corporate translations, a definite “no”. Google Translate should not be relied upon.
As a Portuguese native speaker and translator, I would consider “Saudade” to be one of most beautiful words in the whole world and sadly, it has no English equivalent. The precise meaning of this word is connected to Portuguese culture. Considered untranslatable by many, the word describes a rather specific longing or nostalgia. Although a beautiful concept, it is also a nightmare in its own way.
So how can one replicate the nuances of a word without undermining its true meaning or the feelings it conveys? It is a tough question and it leads to an even more complicated answer: with difficulty. However, that is the beauty of it and the beauty of translation. Here, at Dixon Associates, we encounter many of these issues and handle them with care and professionalism, based on many years of experience in translation.
We believe that a precise, professional translation of a document as important as a website, brochure or label is a necessity and not a luxury.
We hope you value your business and you feel the same.
I look forward to hearing from you again soon.
Portuguese Translator, Interpreter and Project Manager
Brexit Translation Gaffe Demonstrates the Need to Get it Right First Time and Every Time
Last year, the Government’s White Paper made native speakers flinch and created the wrong impression.
When the UK Government translated the executive summary of its Brexit White Paper into the 23 other official EU languages, you would have hoped it had been done properly and accurately in order to be taken seriously.
The German text was labelled “Deutsche” rather than “Deutsch” on the UK Government website and a native reader called the language used, “sloppy and colloquial”. The French translation called “a principled Brexit” “un Brexit vertueux”, which has a moral connotation which was not revealed in the original English and the Croatian paper adopted a term for the United Kingdom that is now out of date!
Whilst the content could be understood, and in fact, the errors were subsequently corrected, what impression does this give to the rest of Europe about the UK?
We have always been known to be the lazy nation, expecting everyone else to speak our language. Due to the lack of foreign language teaching in primary schools, we are immediately at a disadvantage when it comes to our European counterparts, but we should realise that the written word counts in order to stand up and be counted.
Neither a business or a government should cut corners or costs when it comes to translation, or make the mistake of considering this to be of secondary importance when it comes to dealing with the rest of Europe or in fact, the rest of the world.
Anyone who has learnt another language knows that only the very experienced and qualified, and indeed, talented, will come anywhere near speaking it to native standard. The written word is just as, if not more difficult.
Writing a formal document in another language is what we do, as expert translators.
On receipt of a document for translation:
- It is assessed for its purpose and target market and translated accordingly.
- Only native and qualified translators are used for our translations with at least 5 years of experience in their specialist field.
- The final versions are edited and proof read by an independent linguist to ensure 100% accuracy.
It is clear, that this quality control process was not adopted by the UK government.
Let us be clear:
If you are sending an email which has been roughly translated into the foreign language and which may contain some linguistic errors, that may suffice, as long as it avoids confusion. The emails will then have done their job. Texts or informal emails which may sound a little odd to native speakers are ok, if their point is understood. However, a formal message, like a government document, addressed to speakers of another language, needs to be 100% correct.
We understand that many senior civil servants do not speak another language, but what they fail to understand is what speaking another language means!
Many companies do realise the importance of translation and work with us on a regular basis for the translation of their websites, contracts, operating manuals and specifications. We are happy to help provide a professional and accurate translation in this respect.
Other clients approach us, after they have cut corners, using unqualified and inexperienced translators, to “proofread” these translations. Most of the time, we have to start the whole translation from scratch, as unpicking and rewording takes more time and costs more money. We are happy to help in this process as well.
The remainder, do not come to us at all and their documents are published on the internet or in print. This then costs them their reputation. It is then too late for us to help here.
A recent example of an incorrect translation went viral and caused many problems for the renowned supermarket Asda, when shoppers in Cwmbran, South Wales saw a notice in their local store, offering “free alcohol”. It turned out, it was not quite their lucky day!
The supermarket had to explain the sign, in Welsh, had been translated by a colleague incorrectly. It should have said the somewhat different “alcohol-free” (“am ddim” as opposed to “di-alcohol”). The sign was supposed to guide shoppers to “alcohol-free beer” inside, however, in the beer aisle, colleagues wrote “alcohol am ddim” – meaning alcohol for free!
Simply because someone speaks a language or is native, does not mean they are qualified to translate it or even proficient at translating.
As professional, experienced, qualified linguists at Dixon Associates, we are and we believe the precise translation of a sign, website, corporate brochure, operating manual or legal document is a necessity and not a luxury.
We believe you should too. Global translations do not have to cost the earth.
Please contact us for further information about our services and fees.